EditFlow is a software service for managing the submission and peer-review workflows of research journals — a powerful and intuitive web application, backed by our prompt customer service. It automates the routine aspects of publishing, offers a streamlined and direct interface, and saves you time and energy.
EditFlow is ideal for journals with collaborative decision-making — it presents a bird’s-eye view of the journal’s whole pipeline, then quickly gets out of your way so you can dig in and do your work efficiently.
Our software service is well suited to most processes of selection by peer review, and can be further customized to fit your needs and procedures. In particular, EditFlow makes it easy to implement and manage complex editorial workflows (bi-cameral editorial board, voting, sectioning by subject areas, etc).
We’re also proud of the quality of our prompt and competent customer support: we’re an email away from users, ready to provide help, implement customizations, or guide you by screen-sharing and video-chat.
EditFlow is the service used by our publications and, among others, by the journals of the American Mathematical Society, the London Mathematical Society, and the Canadian Mathematical Society.
“When we took over as editors-in-chief of the Canadian Journal of Mathematics, we considered and test-drove several editorial systems before settling on EditFlow. We have been very happy with the choice we made. We find that the system is indeed easy to use, messages can be easily customized, an excellent database of potential referees makes the referee requests an easy task, and the terrific support staff allow us to troubleshoot any issue that arises, usually within hours.”
Louigi Addario-BerryandEyal Goren
editors-in-chief, Canadian Journal of Mathematics
Switching to new software can be intimidating. That’s why we’re with you and your users every step of the way, with quick hands-on support via email or video-chat.
Also, when EditFlow manages your journal, we don’t hold your data hostage. While we do securely store all journal records, you are the owner of your data and can even store backups on your own servers. This makes it easier for you to take your journal history with you if you ever decide to leave EditFlow, but we’re confident you won’t want to. In fact, no journal who started using EditFlow has ever switched away.
Send us an email and we’ll be happy to offer you a tour of EditFlow, or set up a demo instance to try it yourself.
To streamline the administration of your journal’s peer review by using EditFlow, we charge a one-time initial setup fee, and then a fixed annual subscription fee, which usually ranges between a couple and several thousand dollars.
We think of EditFlow as a service, consisting mainly of the software application that we serve over the internet, but also our curated database of mathematicians, as well as ongoing support from our very responsive staff. We’re happy to answer questions, offer help and guidance, perform actions or undo them on behalf of editors, modify configurations and templates, etc. — all included in the EditFlow subscription price.
The exact subscription fee depends on the size of the journal. The exact setup fee depends on how complicated or nonstandard your journal’s workflow is.
We developed EditFlow to serve the needs of editors. Experience taught us that the growth of successful journals with high standards depends on editorial boards who are engaged, not burdened with routine chores or asked to adapt to a cumbersome interface; after all, other journals do compete for their time and effort.
Academics are busy people who would rather think about their research than fuss with software. EditFlow takes this seriously: It is designed to get out of your way and let you do your work. It starts by offering a global picture of the editorial process, and minimizes the number of clicks needed to review detailed information or perform an action.
EditFlow allows an editor to not only modify the text of each outgoing email, but also personalize and save for future use the template itself that generates that class of emails (e.g., the several acceptance, rejection, referee-request variants).
As an option, EditFlow can be given access to an extensive list of mathematicians, most useful when editors seek referees. Alternatively, we can keep your journal’s data completely isolated, even on a separate, dedicated server.
The more infrequent users of the system (authors and referees) are not asked to register and then remember yet another login and password; instead, EditFlow allows their authentication by using unique tokens they received by email. (Regular usernames/passwords are also available, and are the rule for decision-makers.)
EditFlow offers a suite of statistical reports and spreadsheets, and we can easily add new ones. A lot of information can be extracted from EditFlow’s underlying SQL database, and we can teach EditFlow to extract it and put it at your staff's fingertips.
While EditFlow was originally developed for mathematics journals, it’s an excellent fit to the workflow of any peer-reviewed scientific publication. Our web service is also well suited to managing other types of workflows centered around selection by peer review. For example, the U.S. National Security Agency’s Mathematical Sciences Program had used EditFlow to manage the selection of research grant proposals.
Contact us and let’s start exploring how EditFlow can help your journal.