EditFlow® — Standard Setup Questionnaire

To give an idea of some of the stand­ard op­tions read­ily avail­able for journ­als in Ed­it­Flow, be­low is the typ­ic­al ques­tion­naire we send to chief ed­it­ors, as a dis­cus­sion-starter for their journ­al’s Ed­it­Flow con­fig­ur­a­tion. Oth­er, less fre­quently used op­tions may also be avail­able.

Selection-Workflow Options

Struc­ture:

  • the journ­al pro­cesses more than one type of art­icle (e.g., re­search art­icles and re­views)
  • the journ­al has sep­ar­ate sec­tions (e.g., for spe­cial­ties or sub­fields)
  • none of this (single pipeline)

Sub­mis­sion:

  • au­thor chooses hand­ling ed­it­or
  • au­thor sug­gests one or sev­er­al hand­ling ed­it­ors
  • au­thor has no voice on the choice of an ed­it­or
  • if au­thor picks a hand­ling ed­it­or, is the chief/man­aging ed­it­or(s) among the choices?
  • au­thor sub­mits PDF art­icle only
  • au­thor sub­mits PDF art­icle and a cov­er let­ter that will be vis­ible to ref­er­ees
  • au­thor sub­mits PDF art­icle and a cov­er let­ter that will not be shared with ref­er­ees
  • au­thor sub­mits PDF art­icle, a cov­er let­ter shared with ref­er­ees, and a let­ter vis­ible only to ed­it­ors

Triage:

  • art­icle goes dir­ectly to chosen hand­ling ed­it­or
  • art­icle is vet­ted by staff (but no ed­it­or) be­fore be­ing seen by either ed­it­ors or chief ed­it­ors
  • art­icle is as­signed to hand­ling ed­it­or by chief ed­it­or:
    • un­as­signed art­icle are vis­ible only to chief ed­it­ors and staff
    • un­as­signed art­icles are vis­ible to any ed­it­or that re­ceives its URL (e.g., by email from chief, for con­sulta­tion)

De­cision:

  • hand­ling ed­it­or can re­ject
  • hand­ling ed­it­or can ac­cept
  • hand­ling ed­it­or can re­com­mend ac­cept­ance/re­jec­tion
  • chief ed­it­or ac­cepts after re­com­mend­a­tion from hand­ling ed­it­or
  • chief ed­it­or ac­cepts after enough ed­it­ors vote in sup­port (how many? what rules?)
  • chief ed­it­or ac­cepts after whole board votes on art­icle (any rules?)
  • chief ed­it­or ac­cepts after board dis­cus­sion and wait­ing peri­od (how long?)
  • chief ed­it­or sends ac­cept­ance email mes­sage to au­thors
  • chief ed­it­or ap­proves ac­cept­ance, then hand­ling ed­it­or sends ac­tu­al ac­cept­ance mes­sage

Rules:

  • be­fore a full ref­er­ee re­port is re­ques­ted:
    • the in­ter­face en­cour­ages that an ex­tern­al quick opin­ion be ob­tained first
    • an ex­tern­al quick opin­ion must have been ob­tained first
    • chief ed­it­or re­viewed quick opin­ions and hand­ler's ad­vice, and ap­proved that full re­ports be re­ques­ted
    • some oth­er con­di­tion or user-in­ter­face en­cour­age­ment
  • be­fore an art­icle is re­com­men­ded for ac­cept­ance or ac­cep­ted:
    • the in­ter­face en­cour­ages that at least one ex­tern­al re­port be ob­tained first
    • at least one ex­tern­al re­port must have been ob­tained first
    • the in­ter­face en­cour­ages that at least two ex­tern­al re­ports be ob­tained first
    • at least two ex­tern­al re­ports must have been ob­tained first
    • some oth­er con­di­tion or user-in­ter­face en­cour­age­ment

Vis­ib­il­ity:

  • all ed­it­ors can see all art­icles and their data (ex­cept those they au­thored, of course)
  • all ed­it­ors can see all art­icles re­com­men­ded for de­cision (ex­cept those they au­thored)
  • ed­it­ors can only see the art­icles they are hand­ling
  • if an art­icle is vis­ible to an ed­it­or oth­er than its hand­ler or chief ed­it­or, then
    • ed­it­or can see the au­thors' sub­mis­sions only (manuscripts, ab­stracts, cov­er let­ters)
    • ed­it­or can see sub­mis­sions and ref­er­ee re­ports, but not the names of the ref­er­ees
    • ed­it­or can see all the data of an art­icle
  • hand­ling ed­it­or in­ter­acts dir­ectly with the au­thor
  • iden­tity of hand­ling ed­it­or is hid­den from the au­thor throughout the pro­cess
  • hand­ling ed­it­or com­mu­nic­ates fi­nal de­cision to au­thors
  • chief ed­it­or com­mu­nic­ates fi­nal de­cision to au­thors

Re­vi­sions:

  • au­thors can up­load a re­vi­sion of their art­icle at any time
  • au­thors can up­load a re­vi­sion of their art­icle only after an ed­it­or re­ques­ted it
  • hand­ling ed­it­or can ask for re­vi­sions
  • chief ed­it­or asks for re­vi­sions after hand­ler re­com­mends re­vi­sion

Any oth­er pe­cu­li­ar­it­ies or re­quire­ments?

Contact us  

Send us an email and we’ll be happy to of­fer you a tour of Ed­it­Flow, or set up a demo in­stance to try it your­self.

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List of journals using EF  
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